Assistant / Executive Support – Public Affairs

1. Executive Support

• Manage agendas, meetings, travel, and expenses for the Executive Director and three Directors
• Support meeting preparation as needed

2. Department Coordination & Team Support

• Organize weekly team meetings, departmental activities, and away days
• Maintain SharePoint documents and serve as central contact for administrative requests
• Support onboarding of new team members

3. Project & Event Support

• Assist with event logistics, guest lists, registration setup, and stakeholder coordination
• Handle post-event reporting and invoicing

4. General Administrative Support

• Maintain and update Salesforce contact lists
• Support internal communications and coordinate input for Public Affairs work

Experience & Skills:

• Bachelor’s degree in Office Management or similar
• Minimum 3 years’ experience, preferably as an assistant at senior management level
• Excellent written and oral communication skills
• High proficiency in IT, web management, and social media
• Fluent in English; additional languages are a plus
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• Strong organizational and time management skills, with ability to prioritize
• Excellent interpersonal skills and customer orientation
• Ability to anticipate problems and proactively develop solutions

Personal Qualities:

• Team player who can work independently
• Curious, fast learner, committed to continuous improvement
• Able to work constructively under stress and pressure
• Focused on delivering high-quality support and service

• Location: Brussels
• Type: Full-time, Temporary (with view to permanent)
• Salary: Up to €3,800/month
• Opportunity to work in a dynamic, international environment at the heart of EU affairs
• Exposure to challenging projects and events
• Positive work culture with attention to work-life balance
• Possibility for career progression from temporary to permanent

One of our clients is looking for a dynamic and motivated Assistant Level 1 to join their Public Affairs team. This is a full-time role (40h/week), initially on a temporary contract with the possibility to transition to a permanent position.